Author: daniel-yoder


Parish Council Minute Summary May 4, 2021

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of May 4, 2021 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Gregg, Rusty, Spencer
Absent: Mary
Clergy attending: Joy

Financial Report

  • April contributions were about $5700 over expenses

Budget

  • the 2021 budget was shared
  • included a cost of living increase
  • also included a retirement match up to 3% for employees making over $10k / year
  • we are now at the target 10% tithe to ADOTS-ACNA, for a budgeted $30k
  • the Ministry Initiatives include $6k for sabbatical expenses
  • the PC unanimously approved the proposed budget
  • the PC also approved paying off the remaining building loan (about $54k)

Services

  • The Covid task force recommends that Sunday services be a single service outdoors (weather permitting) through June 13, moving indoors on June 20. Current plans are to remain masked but to remove distancing requirements
  • outdoor service attendance has been rising, with 220 at the service last Sunday. Moving indoors may necessitate going to two services
  • for indoor services, we will likely maintain a Zoom option for the foreseeable future

Other Business

  • approved a $400 donation to Belle Morris for their end-of-year gift to teachers

Aaron closed the meeting with prayer.

Next meeting 7:30 pm Tuesday June 1 in the Commons or by Zoom.

Parish Council Minutes Summary – April 6, 2021

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of April 6, 2021 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Mary, Rusty, Spencer
Absent: Gregg
Clergy attending: Joy

Financial Report

  • Net income year to date is $13k
  • had some discussion of procedure for processing in-person offering. Daniel will create a form and Aaron will find volunteers

Budget

  • Spencer will draft a plan regarding personnel retirement contributions, including vesting
  • the Sabbatical funds will be provided as a stipend or allowance form which to spend
  • there was substantial discussion of the budget; the Budget Committee will amend and present a new budget next meeting

Services

  • ADOTS sent out a letter today addressing changes to Covid restrictions, and leaving decisions to the Rector and Parish Council. The Covid-19 Team will meet to develop recommendations.
  • Until then services will be a combination of single outdoor (with no Zoom) and two indoor services (with one Zoom)

Youth Pastor

  • Aaron has continued discussions with a potential youth pastor, and shared an agreed-on job description. The PC previously approved the agreed-to amount, so the job offer will be made shortly

Aaron closed the meeting with prayer.

Next meeting 7:30 pm Tuesday May 4 in the Commons or by Zoom.

Parish Council Minutes Summary, March 2, 2021

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of March 2, 2021 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Gregg, Mary, Rusty, Spencer
Absent:
Clergy attending: Joy

Financial Report

  • Year-end report: $54k owed on the building; income exceeded spending and the budget, while expenditures were actually below budget. 62.9% of tithes came in through Tithe.ly.
  • will review budget next month
  • will discuss purchasing half-door next month

Facilities

  • painting is east stairwell has been completed
  • new lights have been installed in office
  • Chris Buckingham is starting on some of the touch-up painting

Worship Services

  • the 1st service is full most Sundays, and the 2nd service is mostly full. Online attendance has been somewhat lower
  • the plan is to have Holy Week services outdoors

Child & Youth Care

  • In-person childcare during the service is going well, with 3-5 children each Sunday, but do need more volunteers
  • in negotiations to get some help with efforts for the older Youth

Other items

Next meeting 7:30 pm Tuesday April 6 in the Commons or by Zoom.

Parish Council Meeting Summary, Feb. 2, 2021

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of February 2, 2021 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Mary, Rusty, Spencer
Absent: Gregg
Clergy attending: Joy

Business carried out via email between meetings (requires unanimous approval)

  • on 1/10/21 the PC approved expenditure for $1500 for a ONA family in need

Financial Report

  • None: Deborah was unable to attend

Facilities

  • with the new flooring in place some of the classroom doors will not close. Daniel will look at these. The ideal would eb to replace them with half-doors
  • the toilet in the kids room needs a new tank seal
  • the toilets in the upstairs and downstairs east bathrooms need to be replaced
  • the door in the shared bathroom was discarded so needs to be replaced
  • the stain on the sanctuary sealing appears to be form a static one-time event, so should be painted
  • the windows in the Office will need to be replaced

Worship Services

  • there was agreement to stream the 9:00 am service rather than the 11:00, and this will likely start in Lent

Childcare restart

  • Joy submitted a proposal to start a very limited childcare for 2-4-year-olds during the 9:00 am service through lent, which was approved by the PC. Joy will be the point person on this, and was authorized to modify or cancel specific Sundays if necessary. Priority in service sign-up will be given to families with children in this age range

Other items

Next meeting 7:30 pm Tuesday March 2 in the Commons or by Zoom.

Parish Council Summary for Jan. 5, 2021

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of January 5, 2021 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Charleen, Daniel, Gregg, Mary, Rusty, Spencer
Absent: Brent
Clergy attending: Joy

Business carried out via email between meetings (requires unanimous approval)

  • on 12/9 the PC approved expenditure for gifts for volunteers
  • on 12/22 the PC approved expenditure for paying the utility bill for a family in need

Financial Report (year-end)

  • Ended year with net surplus (contributions – expenses) of $36k
  • PC approved spending an additional $16k towards the mortgage
  • the Budget was submitted, and will be discussed at the next meeting

Facilities

  • carpet and flooring installation have begun, and will continue for the next two weeks
  • Nick and Aaron have continued working on the Office

Worship Services

  • there was agreement to stream the 9:00 am service rather than the 11:00
  • PC will continue to monitor the situation and moves towards normalcy

Other items

Next meeting 7:30 pm Tuesday Feb 2 in the Commons or by Zoom.

Parish Council Minutes Summary, December 8, 2020

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of December 8, 2020 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Gregg, Mary, Rusty, Spencer
Absent:
Clergy attending: Joy

Business carried out via email between meetings (requires unanimous approval)

  • on 11/14 the PC approved expenditure of $3400 for AV equipment
  • on 11/25 the PC approved expenditure of $15k for carpet and flooring. This has been generally approved beforehand, but the actual amount was unknown

Financial Report

  • Net income (contributions minus expenses) YTD is about $39k
  • Contributions YTD are $243k, compared to $230k in budget

Facilities

  • carpet and flooring installation will begin soon
  • had a minor HVAC repair of the main unit to provide better heating
  • the Office unit appears to provide heating, but not AC

Worship Services

  • have now had two indoor worship services. Covid restrictions certainly make it feel sparse and different
  • for last Sunday had a total of about 75 people in the two services, so may consider going to one. May try several options to see what works best
  • the Christmas service will be outdoors at 5:00 pm

Other items

  • we have ordination processes beginning for one Deacon and one Priest
  • the Budget Committee has met and will present their completed budget at the next meeting. This includes a part-time position to work with the older children
  • Aaron raised the idea of a name change to better reflect who we are

Next meeting 7:30 pm Tuesday January 5 in the Commons or by Zoom.

Parish Council Meeting Summary October 6, 2020

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of October, 2020 (by Zoom)
Minutes prepared by Daniel Yoder, summary by Daniel Yoder

Attendees: Aaron, Brent, Charleen, Daniel, Gregg, Mary, Rusty, Spencer
Absent: Amber
Clergy attending: Joy

Financial Report
None

Facilities

  • Nov. 29 target for moving indoors, but no childcare at that point
  • Aaron will pursue getting the carpeting replaced before then
  • Aaron and Nick will continue working on the office rooms
  • would like to have an outdoor workday to prepare for winter
  • Daniel will check on high-efficiency filters for HVAC

Worship Service

  • will stay in current mode through Nov. 22, Nov. 29 will be in new mode
  • most likely scenario will be two services, most likely both in the morning with maximum of 80 people
    — one would be zoomed or recorded
    — will need to be masked and distanced
    — volunteer crew will clean between
    — much discussion of seating by family or pod, singing at one or both, etc.
  • will revisit at next meeting

Fall planning

  • Bishop visit Oct. 25
  • Covenant Ceremony (outdoor in-person service) Nov. 1 @ 4:30
  • Synod (virtual) Nov. 6 & 7; Rusty & Spencer will attend 10 am Business Meeting Nov. 7
  • Parish Meeting (virtual) Nov. 15 @ 4:30
  • Baptisms at outdoor worship services Nov. 1 and Nov. 22
  • PC approved expenditure for Joy to develop Children’s book for Advent
  • Gregg offered to lead Advent evening prayer; approved by PC

Next meeting 7:30 pm Tuesday November 3 in the Commons or by Zoom.

Parish Council Minute Summary: Sept. 1, 2020

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of September 1, 2020 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Gregg, Rusty, Spencer
Absent: Mary
Clergy attending: Joy

Financial Report
The PC approved an expenditure of $3803 for outdoor audio equipment by unanimous email on 8/16/2020.
Deborah presented the financial report. During August we made a $35k payment against the mortgage principal to reduce our interest payments. Our giving YTD is over budget and our expenditures are $16k under budget.

Library Proposal

  • Cathy and Destin LeBlanc prepared a very thorough plan for Library use. Aaron will make several suggestions to them for editing the proposal to remove the key code and to set up an email address. We will also work to remove the extra chairs from the Library hallway.
  • The PC agreed that the Library could be open when the Church is open (so currently just Sunday mornings), and the person responsible for locking up will check the Library.
  • The PC agreed that the Library can be open under Covid restrictions, with the expectation of safe practices.

Services

  • both the outdoor morning and evening Zoom services appear to be going well, with no need for any substantial changes
  • as the weather cools, the morning outdoor service will be moved to 10:00 am
  • Aaron asked the PC to ponder how winter services will look and at what temperature those should begin.
  • the Covid Response Committee will meet to propose a winter plan

Fall Planning

  • the Covenant Journey will be done via Zoom or spaced out in the Sanctuary. Aaron and Nick will put together a plan for the 1st and 2nd sessions for new members. The Covenanting ceremony will take place Nov. 1. Aaron will follow up with Hannah on production of a new covenant.
  • the Congregational Meeting will take place the evening of November 15
  • the Bishop visit is tentatively planned for October 25
  • there will be baptisms on Nov. 1 and Nov. 22.
  • Synod will occur remotely Nov. 12-13. We need to identify two members to attend

Next meeting 7:30 pm Tuesday October 6 in the Commons or by Zoom.

Parish Council Meeting Summary August 4, 2020

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of August 4, 2020 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Mary, Rusty, Spencer
Absent: Gregg
Clergy attending: Joy

Financial Report
Deborah presented the financial report. Giving remains strong, at $162,900 year to date. We are $16,000 over budget in giving and $12,000 under budget in spending. The PC also agreed to go ahead with a $35k paying down of the mortgage, a move that had been agreed to but postponed due to Covid uncertainty.

Facilities
The sound quality of the outdoor services needs improvement. Brad is compiling a list of equipment that can be used for both the outdoor services and future indoor events. The Parish Council approved up to $2000 for new sound equipment. Services will continue as they have been operating. With a PA, capacity may be able to increase to 150. Aaron asked that everyone give thought to how to handle services when the weather cools in late fall. The PC also agreed to allow several resource coordinators from local schools to infrequently use ONA space as an office work area.

Financial Assistance
The PC agreed on several donations totaling $5k to meet immediate needs brought by parish members. They also allocated $500 to purchase reusable water bottles for Belle Morris students Finally, they agreed to provide $150/month in funding to the campus ministry of an ONA member for the next year.

Covid-19 response

  • both the outdoor morning and evening Zoom services appear to be going well, with no need for any substantial changes. The outdoor services have seen some new people attending, and the children have handled things very well. The morning inclusion of Eucharist wine appears to work well. We see no need at this point to change anything in the services
  • we agreed to allow the outside groups meeting at ONA on Monday and Thursday evening to begin using the space again, with the understanding that they will adhere to the 5 Core Principals

Next meeting 7:30 pm Tuesday September 1 in the Commons or by Zoom.

Parish Council Meeting Summary July 7, 2020

Old North Abbey, Knoxville, TN
Parish Council Meeting Summary, meeting of July 7, 2020 (by Zoom)
Minutes prepared by Amber Ford, summary by Daniel Yoder

Attendees: Aaron, Amber, Brent, Charleen, Daniel, Gregg, Mary, Rusty, Spencer
Absent:
Clergy attending:

Financial Report:

  • Financials look strong, with giving in Jan-June exceeding spending by about 20%, partly due to greatly reduced building costs
  • over that period our giving has exceeded the budget by about $3300, while spending is far below
  • we have about $14k in the Covid-19 discretionary fund

Parish Needs:

  • we decided to give $1k of Missionary Initiative funds to a member’s family, whose business recently burned
  • we voted to reimburse Deborah $500 for her additional time spent on ONA activities

Covid-19 response:

  • both the outdoor morning and evening Zoom services appear to be going well, with no need for any substantial changes. The outdoor services have seen some new people attending, and the children have handled things very well. The morning inclusion of Eucharist wine appears to work well. We see no need at this point to change anything in the services
  • we agreed to allow the outside groups meeting at ONA on Monday and Thursday evening to begin using the space again, with the understanding that they will adhere to the 5 Core Principals

Building updates:

  • Aaron and Nick will get the wiring in the Office checked before continuing to work on re-covering it and painting.

Next meeting 7:30 pm Tuesday August 4 in the Commons or by Zoom.